Terms of Business

It is mutually agreed that the following terms form an integral part of your contract and that no variation or modification shall be effective unless accepted by Philip Charles Photography in writing.


A booking fee is required when the client books the services of Philip Charles Photography. Dates are reserved only when the booking fee is paid, and it is understood that by paying the booking fee these terms are mutually agreed.


The balance of the payment for the services contracted for must be paid for in advance. Payment for additional photographs and albums is made when these are ordered.


In the event of the Client cancelling a booking with Philip Charles Photography no part of the booking fee shall be refundable.


In the event that a client wishes to re-schedule a booking then this will need to be re-scheduled with at least 72 hours notice prior to original booking and will be subject to the availability of Philip Charles Photography.  In the event of lack of availability then no refund shall be given on any fees paid.


Weather permitting the photographs will be taken as agreed. In the event of inclement weather the photographer, in co-operation with the client will make the necessary changes to the schedule and will do his best to produce coverage within the time allocated to him. Similarly, when delays occur due to circumstances outside his control, the photographer will work on beyond the agreed time.


The photographer will honour requests for specific photographs subject to the following: weather and time permitting; availability and the co-operation of the person(s) concerned. All such requested photographs must form part of the client’s final order.


Owing to photo chromatic anomalies caused by a combination of certain dyes and materials, especially in man-made fibers, it is sometimes impossible to record on camera the exact color of materials as perceived by the human eye. When processing images, the photographer will endeavor to achieve a pleasing overall color balance based on natural flesh tones. It is understood that some colors may not remain consistent throughout a set of photographs owing to variations in lighting conditions. It is also understood that all photographic printing is undertaken within the technical limitations of the process and that colour may not be identical over the whole range within a subject. The colour balance of prints made at different times or in varying sizes may also be variable. Due to the limitations of computer monitors it is understood that images may appear differently according to the specification of each monitor and that prints will not match images rendered on any particular computer monitor. All print and presentation sizes quoted are approximate and subject to the discretion of the photographers.


The copyright in all photographs created by Philip Charles Photography Ltd shall remain the property of Philip Charles Photography in accordance with the Copyright, Design and Patents Act 1988. The Client(s) shall have no right to reproduce, or to authorise the reproduction of, by any means whatsoever. This includes photocopying, scanning into computer, photographing with a film or electronic camera, including a video camera, and producing either a hard copy on paper, film, or similar medium, and also recording an electronic image on a computer hard disc, or any tape, disk or other recording medium. Nor is it permitted to transmit or allow to be transmitted such images by cable, radio waves or the internet. The Client(s) hereby acknowledges that infringement of copyright is unlawful and may be a criminal offence. The photographer accepts no responsibility for the quality and colour reproduced from third party printers of images taken from Copyright free images supplied, due to variations in paper and third party printing processes and profiles. 


All negatives and electronic images created by Philip Charles Photography shall remain the property of Philip Charles Photography who undertakes to store all such negatives safely and make them available for future reproduction. Photographic prints will become and remain the property of the Client(s). However the Client(s) specifically acknowledge that ownership of prints does not imply ownership of the copyright in the images on them, or any right to reproduce, or authorise the reproduction of, such images.


The CLIENT hereby grants to Philip Charles Photography and its legal representatives and assigns, the irrevocable and unrestricted right to use and publish photographs of the CLIENT or in which the CLIENT may be included, for editorial, trade, advertising and any other purpose and in any manner and medium; to alter the same without restriction; and to copyright the same. The CLIENT hereby releases Philip Charles Photography and its legal representatives and assigns from all claims and liability relating to said photographs.